GenAI Policy & Adoption for KCS
Why Mohit ⢠Why ThinkStart ⢠Why Now
Lead: Mohit Rajhans â Founder, Think Start Inc. | Media & AI Strategist | National Commentator
Tagline: Adopt fast. Govern faster. Build the house rules.
Who youâre hiring
- 20+ years across Canadaâs major media networks; national voice on AI, media, and digital transformation.
- Author: Rethinking with AI; 2024 BestâofâStage award for AI & Media Strategy.
- Frequent TV/radio analyst translating hype into operating advantage for leaders and educators.
- ThinkStart.ca â strategyâfirst consultancy helping schools and midâmarket orgs go from AI curiosity â policy â confident classroom practice. Practical, evidenceâled, Canadaâaware (privacy, data residency, AODA/UDL).
Credentials & Qualifications âś
- Kâ12 policy, PD, and parentâcomms playbooks delivered across Canadian contexts.
- Standardsâaware: AODA/UDL alignment, MFIPPA/OSR considerations, vendor dueâdiligence rubrics.
- Strategyâonly, toolâagnostic: we donât sell software; we write the house rules your team can enforce.
- Schoolâsafe engagement: privacyâfirst processes; references available on request. Background checks provided if required by KCS.
Your outcome (clear, usable, defensible)
- Staffâready GenAI Policy (teacher, student, and parentâfacing versions).
- Disclosure & Attribution Norms (templates for students/teachers; syllabus & LMS snippets).
- Allowed / Expected / Forbidden (AEF) Matrix for students & staff (assessment, homework, research, comms).
- Academic Integrity & Assessment Update (what counts as original work; when/what to cite; tools posture).
- Privacy, Safety & Data Residency Guardrails (MFIPPA/OSRâaware; vendor checklist; consent & age).
- Accessibility & UDL/AODA Alignment (equitable use, accommodations, inclusion language).
- Parent Communications Kit (letter, FAQ, townâhall deck, website copy).
- Teacher PD (live/virtual) with pilot lesson adapters for 3 subjects/grades.
What weâll build together (Policy Table of Contents)
- Purpose & Principles (student agency, equity, transparency)
- Definitions (GenAI vs. assistive tech; retrieval vs. generation; provenance)
- Roles & Responsibilities (students, teachers, admin, IT, families)
- AEF Matrix â Students & Staff (use cases, examples, guardrails)
- Disclosure & Citation (classroom scripts, rubric addenda, syllabus language)
- Assessment & Academic Integrity (originality, oral/defense practices, alternatives)
- Privacy, Data Use & Residency (local storage, cloud, vendor due diligence, consent)
- Accessibility & UDL/AODA (inclusive design, accommodations, bias checks)
- Procurement & Vendor Vetting (rubric for selection; sandbox rules)
- Incident Response & Escalation (misuse, bias, hallucination harm, appeals)
- Change Control & Review Cadence (termly review; policy owner)
- Appendices (disclosure forms, rubric language, comms templates)
Peek: AEF Matrix (sample) âś
| Use Case | Students | Staff | Notes |
|---|---|---|---|
| Idea brainstorming | Allowed | Allowed | Must disclose tool use; include prompt in appendix or reflection. |
| Full draft generation | Forbidden | Expected (feedback prep) | Students: use for outline only. Staff: for rubric exemplars; cite. |
| Translation / accessibility aids | Allowed | Allowed | UDL/AODAâsupportive; disclose assistive use where appropriate. |
| Research summaries | Expected (with checks) | Allowed | Crossâcheck with sources; include citations. No closedâbook exams. |
How we work (Discoveryâfirst ⢠3âMonth Benchmarks)
Month 1 â Discover & Assess
- Timeâuse & workload study: map how teachers and staff spend time across planning, feedback, admin; identify automations that give time back.
- Policy & artifact inventory: AUP/IT, academic integrity, assessment, privacy, accessibility, LMS & rubric artifacts; shadowâIT/tool scan.
- Data flow & privacy review: MFIPPA/OSR considerations; consent & age; storage/residency; retention; DPIA/PIA where needed.
- Usage & confidence baseline: quick survey + interviews (6â10) to benchmark adoption; teacher champions identified.
- Drafts v0: AEF matrix, disclosure norms, communications posture; risk & opportunity map with early wins.
Month 2 â Design & Pilot
- Policy v1 + student/teacher/parent versions; rubric addâons; vendor dueâdiligence rubric.
- 2 pilot classrooms per division (where feasible) using âdiscloseâorâdefendâ approach; feedback loops.
- Frontâfacing AI assistance: teacher copilot norms, classroom scripts, and parentâfacing updates.
Month 3 â Enable & Review
- PD sessions (staff) and parent briefing; policy v2 with change control & ownership.
- 90âday review with benchmarks; scale plan and board brief; roadmap for next term.
- Measurement: disclosure coverage, integrity checks, feedback time saved.
Scope & Budget Notes
- Investment clarity: Package fees exclude any thirdâparty software, infrastructure, or licensing costs.
- Technology limits: Internal constraints and budgets are not included; we document them in Month 1.
- Postâdiscovery plan: Final implementation plan and budget ranges are confirmed after the internal assessment.
- Toolâagnostic: We do not resell software; we help you choose and govern responsibly.
FrontâFacing Opportunity
- Classroomâready AI assistance norms (teacher copilots, redâline examples, disclosure prompts).
- Studentâfacing guidance and âshow your workâ artifacts to normalize transparent AI use.
- Parent communication kit and townâhall deck to build trust without banning innovation.
- Website/LMS snippets to make policy visible and usable dayâtoâday.
Director of Academic Technology â Priorities Weâll Cover
Integration & Access
- SSO (SAML/OAuth) with Google Workspace or Microsoft 365; roleâbased access for staff/students.
- LMS alignment (e.g., LTI 1.3 where applicable) for classroom workflows and rubric addâons.
- SIS roster awareness (common Kâ12 SIS) to avoid manual lists; minimize data exposure.
- Device posture & filtering: ageâappropriate use, on/offâcampus norms, auditability.
- Data residency & retention: storage, logs, and deletion practices mapped in policy.
Change Management & Classroom Experience
- Teacher copilot guidelines + disclosure logs; student âshowâyourâworkâ prompts.
- PD sequencing: champions model â wholeâstaff enablement; helpâdesk articles & FAQs.
- Vendor vetting rubric: privacy, permissions, provenance, DLP, and accessibility checks.
- KPIs dashboard: disclosure coverage, assessment integrity checks, time saved on feedback.
KCS Centre for AI Adoption & Excellence (CoAE)
Why a Centre
- Single source of truth: policy, AEF matrix, disclosure scripts, and rubric addâons live here.
- Knowledge Hub: a searchable space for exemplars, prompts, lesson adapters, and FAQs.
- Community of practice: monthly demo days, office hours, and a champions network across divisions.
- Vendor sandbox: safe pilots with clear dataâuse rules, deârisked by privacy & residency checks.
- Metrics: dashboard for disclosure coverage, integrity checks, and âtime returned to teachers.â
How weâll run it
- Governance: program owner (Director of Academic Technology) + crossâfunctional council (teachers, IT, admin, student/parent rep).
- Cadence: quarterly objectives; monthly showcases; termly policy review & change log.
- Canadaâfirst posture: host the hub on Brightspace (D2L) with Canadian data residency; plan pilots with Canadian vendors (e.g., Cohere) where appropriate.
- Not easyâdonât get left behind: we pace adoption, but we donât pause progress. Clear guardrails + visible wins.
Note: Platform/vendor selections remain toolâagnostic and are finalized after Month 1 discovery.
Proof & Alignment (for KCS)
What makes this turnkey for KCS
- Evidence of delivery: Multiâyear shift from media strategy to handsâon AI governance and classroomâready playbooks; executive briefings, PD sprints, and policy templates used across Canadian orgs.
- Adoption â Alignment framing: Four pillars (Policy, Workflow, Reporting, Culture) Ă five stages (Awareness â Policy â Pilot â KPI/ROI â Scale) so policy becomes lived practice, not shelfware.
- Standardsâaware: Fiveâphase capability model (Discovery, Planning, Execution, Action, Followâup) aligned to AODA/UDL, MFIPPA/OSR, and vendor dueâdiligence (data residency, permissions, disclosure).
- Receipts teachers can use tomorrow: AEF matrix + disclosure scripts, rubric addâons, LMS/handbook snippets, parent FAQ, pilot lesson adapters for 3 subjects.
- Measurement from day one: Three KPIs â disclosure coverage, assessment integrity checks, and time saved on feedback â with a termly review.
Preâreads available on request âś
- Mohitâs AI timeline oneâpager (credibility snapshot)
- AI, Now What? â Adoption to Alignment (executive overview of the four pillars/five stages)
- Standards excerpt: fiveâphase assessment model for capability building
Sample Results (snapshots)
- Independent Kâ12 (ON): Teacherâfacing AEF matrix and disclosure scripts adopted schoolâwide within a month; clear rubric addenda reduced grading disputes and improved student transparency.
- District PD (Canada): Staff reported higher confidence applying âdiscloseâorâdefendâ assessment norms; parent FAQ and townâhall lowered concerns without banning innovation.
GenAI Adoption & Opportunity â Canada (Fact Pack)
- $3.65T by 2035: Canadian GDP opportunity if AI adoption accelerates (PwC Canada).
- Publicâsector momentum: Government of Canada signed an MOU with Cohere to advance sovereign AI and internal services (Gov. of Canada).
- Kâ12 exemplars: C21 Canadaâs AI Use Case Initiative highlights district pilots (e.g., reading instruction at DPCDSB; West Vancouverâs MagicSchool; Anglophone Eastâs achievement goals).
- Teacher time dividend: Weekly AI users report ~5.9 hours saved (~six weeks/year) (Gallup).
- Canadaâresident platforms: D2L Brightspace supports Canadian hosting/compliance; Ontarioâs VLE provides Brightspace access across Kâ12 (D2L TELO; Ontario VLE).
Sources linked above; weâll tailor specifics to KCS during Month 1 discovery.
Engagement Options (pick what fits KCS now)
Quarterâstyle program (~90 days); discoveryâfirst, classroomâready.
- Discovery + interviews (6â8)
- Staffâready GenAI policy (teacher/student/parent versions)
- AEF matrix + disclosure/citation templates
- Parent letter + website FAQ
- 60âmin staff briefing (virtual)
Policy that lives in classrooms.
- Everything in Tier 1, plus:
- Two 90âmin PD sessions (live/virtual)
- 3 pilot lesson adapters (e.g., English, Science, Social Studies)
- Student assembly talk (responsible use & disclosure)
Policy, practice, and procurement confidence.
- Everything in Tier 2, plus:
- Vendor vetting (up to 3 tools) with privacy & data residency rubric
- Assessment integrity pack (rubric addâons, oral defenses, alternative demonstrations)
- 90âday AI Working Group kickâoff (cadence, metrics, review playbook)
- Parent townâhall (live or virtual)
Commercial Terms
- Investment: Confirmed postâdiscovery; package selection sets scope, not budget.
- Budgets & internal tech: Fees exclude tools, licenses, infrastructure, or internal budgets/limits.
- Milestones: Invoices aligned to Month 1/2/3 benchmarks (details in SOW).
- Travel: At cost when applicable. Virtualâfirst delivery supported.
- Procurement: MSA & DPA (data processing addendum) templates available.
Optional AddâOns<\/h3>
- Extra PD sessions (90âmin)
- Additional vendor reviews
- Custom family workshop (evening)
Timeline (Quarterâstyle milestones)
- Month 1: Discovery & internal assessment; baseline KPIs; v0 AEF & disclosure norms.
- Month 2: Policy v1 + pilots; PD scheduling; parent comms prep.
- Month 3: Policy v2 + enablement; review & scale plan; board brief.
- Ongoing: Termly review cadence (template included).
What we need from KCS
- Executive sponsor + single pointâofâcontact
- Access: current AUP/IT, academic integrity, assessment, privacy, accessibility policies
- 3 teacher champions + IT lead + student voice (1â2 reps)
- Target goâlive date & comms channels (LMS/handbook/website)
Next Steps
- Confirm tier & dates â reply with âYes â Tier ââ and two preferred kickoff times.
- Paperwork â short SOW + MSA/DPA if needed.
- Stakeholders â finalize interview list (teachers/admin/IT/students).
- Technical inventory â SSO/LTI/SIS, data flows, retention, device & filtering posture.
- Preâreads â send existing policies + any recent AI comms.
- Kickâoff â align on values, risks, and measurement (45â60 min).
Short Agenda for Our Next Call (45â60 min)
- KCS objectives & concerns
- Current policy landscape (what stays, what changes)
- Risk posture & values (equity, integrity, privacy)
- Pick a tier + schedule
- Success metrics & review cadence
Letâs lock it in
Contact: mohit@thinkstart.ca ⢠ThinkStart.ca
Oneâliner to share internally: Weâre partnering with ThinkStart to set clear, equitable GenAI rules at KCSâso teachers can teach, students can learn, and families can trust the process.
Investment finalized postâdiscovery; internal tech budgets/tools not included. HST applies. Last updated: .
Optional AddâOn: OneâPage Handout for Teachers (included template)
- âWhatâs Allowed Todayâ checklist
- 30âsec disclosure script
- Rubric addâon for GenAIâassisted work
- Quick vendor dueâdiligence questions
- Who to ask when in doubt (policy owner + cadence)

