GenAI Policy & Adoption for KCS

1. Purpose & Principles (student agency, equity, transparency)
2. Definitions (GenAI vs. assistive tech; retrieval vs. generation; provenance)
3. Roles & Responsibilities (students, teachers, admin, IT, families)
4. AEF Matrix — Students & Staff (use cases, examples, guardrails)
5. Disclosure & Citation (classroom scripts, rubric addenda, syllabus language)
6. Assessment & Academic Integrity (originality, oral/defense practices, alternatives)
7. Privacy, Data Use & Residency (local storage, cloud, vendor due diligence, consent)
8. Accessibility & UDL/AODA (inclusive design, accommodations, bias checks)
9. Procurement & Vendor Vetting (rubric for selection; sandbox rules)
10. Incident Response & Escalation (misuse, bias, hallucination harm, appeals)
11. Change Control & Review Cadence (termly review; policy owner)
12. Appendices (disclosure forms, rubric language, comms templates)

Month 1 — Discover & Assess

• Time‑use & workload study: map how teachers and staff spend time across planning, feedback, admin; identify automations that give time back.
• Policy & artifact inventory: AUP/IT, academic integrity, assessment, privacy, accessibility, LMS & rubric artifacts; shadow‑IT/tool scan.
• Data flow & privacy review: MFIPPA/OSR considerations; consent & age; storage/residency; retention; DPIA/PIA where needed.
• Usage & confidence baseline: quick survey + interviews (6–10) to benchmark adoption; teacher champions identified.
• Drafts v0: AEF matrix, disclosure norms, communications posture; risk & opportunity map with early wins.

Month 2 — Design & Pilot

• Policy v1 + student/teacher/parent versions; rubric add‑ons; vendor due‑diligence rubric.
• 2 pilot classrooms per division (where feasible) using “disclose‑or‑defend” approach; feedback loops.
• Front‑facing AI assistance: teacher copilot norms, classroom scripts, and parent‑facing updates.

Month 3 — Enable & Review

• PD sessions (staff) and parent briefing; policy v2 with change control & ownership.
• 90‑day review with benchmarks; scale plan and board brief; roadmap for next term.
• Measurement: disclosure coverage, integrity checks, feedback time saved.

Scope & Budget Notes

• Investment clarity: Package fees exclude any third‑party software, infrastructure, or licensing costs.
• Technology limits: Internal constraints and budgets are not included; we document them in Month 1.
• Post‑discovery plan: Final implementation plan and budget ranges are confirmed after the internal assessment.
• Tool‑agnostic: We do not resell software; we help you choose and govern responsibly.

Front‑Facing Opportunity

• Classroom‑ready AI assistance norms (teacher copilots, red‑line examples, disclosure prompts).
• Student‑facing guidance and “show your work” artifacts to normalize transparent AI use.
• Parent communication kit and town‑hall deck to build trust without banning innovation.
• Website/LMS snippets to make policy visible and usable day‑to‑day.

Why a Centre

• Single source of truth: policy, AEF matrix, disclosure scripts, and rubric add‑ons live here.
• Knowledge Hub: a searchable space for exemplars, prompts, lesson adapters, and FAQs.
• Community of practice: monthly demo days, office hours, and a champions network across divisions.
• Vendor sandbox: safe pilots with clear data‑use rules, de‑risked by privacy & residency checks.
• Metrics: dashboard for disclosure coverage, integrity checks, and “time returned to teachers.”

How we’ll run it

• Governance: program owner (Director of Academic Technology) + cross‑functional council (teachers, IT, admin, student/parent rep).
• Cadence: quarterly objectives; monthly showcases; termly policy review & change log.
• Canada‑first posture: host the hub on Brightspace (D2L) with Canadian data residency; plan pilots with Canadian vendors (e.g., Cohere) where appropriate.
• Not easy—don’t get left behind: we pace adoption, but we don’t pause progress. Clear guardrails + visible wins.

Note: Platform/vendor selections remain tool‑agnostic and are finalized after Month 1 discovery.

What makes this turnkey for KCS

• Evidence of delivery: Multi‑year shift from media strategy to hands‑on AI governance and classroom‑ready playbooks; executive briefings, PD sprints, and policy templates used across Canadian orgs.
• Adoption → Alignment framing: Four pillars (Policy, Workflow, Reporting, Culture) × five stages (Awareness → Policy → Pilot → KPI/ROI → Scale) so policy becomes lived practice, not shelfware.
• Standards‑aware: Five‑phase capability model (Discovery, Planning, Execution, Action, Follow‑up) aligned to AODA/UDL, MFIPPA/OSR, and vendor due‑diligence (data residency, permissions, disclosure).
• Receipts teachers can use tomorrow: AEF matrix + disclosure scripts, rubric add‑ons, LMS/handbook snippets, parent FAQ, pilot lesson adapters for 3 subjects.
• Measurement from day one: Three KPIs — disclosure coverage, assessment integrity checks, and time saved on feedback — with a termly review.

Sample Results (snapshots)

• Independent K‑12 (ON): Teacher‑facing AEF matrix and disclosure scripts adopted school‑wide within a month; clear rubric addenda reduced grading disputes and improved student transparency.
• District PD (Canada): Staff reported higher confidence applying “disclose‑or‑defend” assessment norms; parent FAQ and town‑hall lowered concerns without banning innovation.